Automate

Hi All,

I am setting up custom groups in Central for a workflow that is being developed. A couple of the groups contain other existing groups within them. I am unable to find any information as to if this is possible or if my only option is to list all of the individuals from each group. Has anyone else come across this scenario? If so, how did you work through it? 

One of my groups contains 4 additional groups so if I can avoid adding each individual that would be amazing. 

Example: Group B consists of Users X, Y, Z, Group A, Group L & Group M etc. 

Thank you!

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Vanessa Kutasi | Application Analyst II
IDEXX | New England WUG Leader
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Hi Vanessa,

You can only nest Active Directory security groups into SharePoint groups, so bear that in mind when designing security. Normally, SharePoint itself will only show the direct members of the group (X,Y,Z, and the nested groups). Composer seems to behave the same way (not sure if that's the type of the workflow you're working on).

However, in the solution itself if you use a Workflow Participant control set to use a drop down as a system control, it will actually iterate through all nested groups and break them out into individuals. Likewise for using the SharePoint Users control to populate a repeating table on the form.

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Joshua Whitener | Winshuttle Evangelist
Exxon Mobil Corporation | 8326258441
------------------------------

Original Message:
Sent: 03-10-2019 21:14
From: Vanessa Kutasi
Subject: Central - Creating a group within a group

Hi All,

I am setting up custom groups in Central for a workflow that is being developed. A couple of the groups contain other existing groups within them. I am unable to find any information as to if this is possible or if my only option is to list all of the individuals from each group. Has anyone else come across this scenario? If so, how did you work through it?

One of my groups contains 4 additional groups so if I can avoid adding each individual that would be amazing.

Example: Group B consists of Users X, Y, Z, Group A, Group L & Group M etc.

Thank you!

------------------------------
Vanessa Kutasi | Application Analyst II
IDEXX | New England WUG Leader
------------------------------

Thank you Joshua! Since these are custom groups not housed in SharePoint or Active Directory, I added each individual. After a closer look, there were only a couple of additional names that needed to be added as most of the groups had the same names. Seems like whomever set up the groups initially went a little overboard ha ha. 

Thank you again!

------------------------------
Vanessa Kutasi | Application Analyst II
IDEXX | New England WUG Leader
------------------------------

Original Message:
Sent: 03-11-2019 09:08
From: Joshua Whitener
Subject: Central - Creating a group within a group

Hi Vanessa,

You can only nest Active Directory security groups into SharePoint groups, so bear that in mind when designing security. Normally, SharePoint itself will only show the direct members of the group (X,Y,Z, and the nested groups). Composer seems to behave the same way (not sure if that's the type of the workflow you're working on).

However, in the solution itself if you use a Workflow Participant control set to use a drop down as a system control, it will actually iterate through all nested groups and break them out into individuals. Likewise for using the SharePoint Users control to populate a repeating table on the form.

------------------------------
Joshua Whitener | Winshuttle Evangelist
Exxon Mobil Corporation | 8326258441

Original Message:
Sent: 03-10-2019 21:14
From: Vanessa Kutasi
Subject: Central - Creating a group within a group

Hi All,

I am setting up custom groups in Central for a workflow that is being developed. A couple of the groups contain other existing groups within them. I am unable to find any information as to if this is possible or if my only option is to list all of the individuals from each group. Has anyone else come across this scenario? If so, how did you work through it?

One of my groups contains 4 additional groups so if I can avoid adding each individual that would be amazing.

Example: Group B consists of Users X, Y, Z, Group A, Group L & Group M etc.

Thank you!

------------------------------
Vanessa Kutasi | Application Analyst II
IDEXX | New England WUG Leader
------------------------------