Automate

Hi

We are looking to move to Evolve but heard recently that none of the current foundation form data over the last ~4 years is able to be viewed in Evolve which essentially sounds like we are starting from scratch other then the solutions being moved to Evolve? The data is important and Business would like to retain that as our SP is going away on which ever product we move to off of SP 2013 on prem to cloud.

Has anyone done a move to Evolve and what did you do with the current foundation data you had created in Foundations so that all that history isn't lost but yet easily available to the business still to review and audit through as needed?

thanks

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Paul Volker
IT Winshuttle/SAP support

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Hi Paul

There is a migration tool to move solutions from Foundation to Evolve.  But as I believe you are pointing out, we do not migrate the data about the workflow runs, i.e. each instance of the workflow that has run.

You can persist that data in your current Foundation database, and you'll have new data in Evolve, once migrated and running.  Most good reporting tools will allow you to merge the data sets, so that you can have a complete picture of the data over time, but the reporting will take some rework.

I hope that helped. 

Best Regards,
Sigrid

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Sigrid Kok
PSE | Winshuttle NA
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Thanks Sigrid

We were hoping to have the forms data from Foundation also available in the Evolve product but were told this is not the case so it is really as it we are getting a new product and our solutions migrated but without the previous data for the business? We are moving off prem SP2013 so that data will not be available any longer when we make the choice of products to move to.

Was it incorrect that the forms data from our SP 2013 wont be available to us or will it be available in Evolve as well to que and see as there is about 4 years worth of data we don't want to loose and would like it all centrally still not in two different repositories?

Thanks

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Paul Volkert | IT SAP support
Florida Power & Light Company Inc
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Original Message:
Sent: 04-07-2021 20:04
From: s kok
Subject: Winshuttle Foundation to Evolve Conversion

Hi Paul

There is a migration tool to move solutions from Foundation to Evolve.  But as I believe you are pointing out, we do not migrate the data about the workflow runs, i.e. each instance of the workflow that has run.

You can persist that data in your current Foundation database, and you'll have new data in Evolve, once migrated and running.  Most good reporting tools will allow you to merge the data sets, so that you can have a complete picture of the data over time, but the reporting will take some rework.

I hope that helped.

Best Regards,
Sigrid

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Sigrid Kok
PSE | Winshuttle NA
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Hi Paul

Yes,  solutions will be migrated, but the history of the processes will not be migrated.   SharePoint lists used for reference type data in solutions will be migrated to create what Evolve calls reference data.

The history of the processes in Foundation is in a SQL database - separate from the SharePoint content databases.  So perhaps a DBA can migrate/save that, and then you can use a reporting tool to pull in data from both systems.  Please note, however, that the schemas are different between the systems. 

You may also be able to save the SharePoint list data from the solution runs, but that is outside of the scope of our migration utility.   Note that that list is surfacing data that is also in the Foundation workflow database, so you would have it if you saved the SQL database.

Hope that helps.  

Best Regards,
Sigrid

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Sigrid Kok
PSE | Winshuttle NA
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Original Message:
Sent: 04-07-2021 21:15
From: Paul Volkert
Subject: Winshuttle Foundation to Evolve Conversion

Thanks Sigrid

We were hoping to have the forms data from Foundation also available in the Evolve product but were told this is not the case so it is really as it we are getting a new product and our solutions migrated but without the previous data for the business? We are moving off prem SP2013 so that data will not be available any longer when we make the choice of products to move to.

Was it incorrect that the forms data from our SP 2013 wont be available to us or will it be available in Evolve as well to que and see as there is about 4 years worth of data we don't want to loose and would like it all centrally still not in two different repositories?

Thanks

------------------------------
Paul Volkert | IT SAP support
Florida Power & Light Company Inc
------------------------------


Original Message:
Sent: 04-07-2021 20:04
From: s kok
Subject: Winshuttle Foundation to Evolve Conversion

Hi Paul

There is a migration tool to move solutions from Foundation to Evolve.  But as I believe you are pointing out, we do not migrate the data about the workflow runs, i.e. each instance of the workflow that has run.

You can persist that data in your current Foundation database, and you'll have new data in Evolve, once migrated and running.  Most good reporting tools will allow you to merge the data sets, so that you can have a complete picture of the data over time, but the reporting will take some rework.

I hope that helped.

Best Regards,
Sigrid

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Sigrid Kok
PSE | Winshuttle NA