Automate

Hello Automate Community!

Welcome to this week's Tip of the Week. Today, we're looking at how Studio Administrators can find usage reports in Automate Studio. This is a quick and easy way to get insights into how your team is using the platform. Usage reports are a great way to measure adoption, identify your most active users, and see which flows are being used the most. This helps you spot training opportunities, optimize flow design, and demonstrate ROI to your stakeholders.

Usage reports are like a GPS for your automation strategy. They show you where activity is high and where it's low and helps you navigate improvements. It also helps you spot your 'power drivers', the users who are consistently leveraging automation, and those who might need a little help getting started. With this insight, you can guide training efforts, improve flow design, and ensure your automation strategy is moving in the right direction.

Why do Usage Reports Matter​?

Usage reports allow administrators to track user engagement and how automation flows are executed within the organization. These reports help pinpoint users who need additional support and areas requiring targeted training to improve adoption and the overall adoption of your automation solutions.

By analyzing usage data, usage reports can highlight the most frequently used flows, which can inform decisions about scaling successful automations or refining those that are underutilized. In summary, usage reports are a strategic resource for driving efficiency, enhancing productivity, and fostering a culture of continuous improvement within the automation ecosystem.

Steps to Access Usage Reports

Accessing the usage reports in Automate Studio is a straightforward process for Studio Administrators.

1.    First, log into the Studio Administrator portal using your admin credentials.

2.      Once inside, navigate to the 'Reports' section located in the left-hand menu. This section houses various reporting tools, including the 'Usage Reports' feature.

3.      Click on 'Usage Reports' to open a dashboard that displays key metrics such as the number of users, flow executions, most active users, and most used flows.

These metrics provide a comprehensive overview of how Automate Studio is being utilized.

4. To refine your analysis, use the available filters to narrow down the data by date range, specific users, or particular scripts.     This allows for targeted insights and more meaningful interpretations of the data.

5.      Finally, if you need to share the findings or conduct further analysis, you can export the report to Excel or PDF formats. This export functionality ensures that the data is accessible and usable for presentations, audits, or strategic planning.

Following these steps enables administrators to effectively monitor usage and make informed decisions based on real-time data.

To wrap up: 

Usage reports are a powerful tool for Studio Administrators. They help you track engagement, identify trends, and make smarter decisions. They can gain insights into user activity, flow execution frequency, and overall platform engagement.

And the ability to filter data by various parameters allows tailored analysis to identify usage patterns and user engagement. These insights are crucial for identifying training needs, recognizing high-performing users, and optimizing automation strategies. If you haven't explored this feature yet, now's a great time to start!

I hope you find this helpful. Have a great week!

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Scott Wenzel
*Precisely Software Inc.
Bothell WA
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